Top Tips: Timesheet and Mileage Forms

Get paid on time for the work you do

We know how hard you work to support our clients’ services and their patients, so we want to make sure you get paid on time for the fantastic work you do.

To help us to do this we have put together some top tips on Timesheet and Mileage forms.

Top Tips for submitting your Timesheet

To help us to process your timesheets quickly and efficiently please make sure you send your timesheets to us after your last shift at that site for the week.

All timesheets need to be received before 10:00 am Monday for payment on Friday. Any delayed timesheets may require further confirmation from the client which could cause a delay in your payment.

Before sending your timesheets to us, it is important to double-check all the basics have been done:

  • Informed your consultant when you have worked
  • Made sure your timesheet is clear and legible
  • Made sure all fields have been fully completed

Before submitting your timesheet double-check, you have:

  • Written your name at the top and signed your name at the bottom
  • Written the name and position of your line manager/s and obtained their signature
  • Told us where you worked – i.e. have you specified which trust, ward, and department you work in
  • Ensured the dates worked on the timesheet are correct with the correct week ending date at the top.
  • Ensured any unworked dates have been crossed out.

Top tips for submitting your Base to Patient Mileage Form (If you are authorised by your client to have base to patient mileage)

  • Submit this form with the corresponding Time Sheet otherwise mileage claims will be unpaid
  • Ensure all boxes are filled out correctly
  • Ensure individual journeys are documented including total miles for each journey
  • Please cross out any unused space is crossed out
  • Ensure your mileage form is authorised including your authorisers job title and signature
  • Ensure your mileage form is clear and legible

Once you have completed your timesheet or mileage form please send it to:

Please make sure: It is sent as an attachment either as a scanned A4 document, a JPG or PDF and it is clear and legible.

Don’t forget – you can always talk to a member of our team on 0333 800 0395.

If you need further guidance please click the button below to see an example of how to fill out a Hallam Medical timesheet and mileage form:

Example Timesheet

Example Mileage Form

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